Organizing an outdoor music event may seem like a simple task for some people. However, the truth is, even if your event is on a smaller scale, it requires a considerable amount of organization- and at least a little knowledge of the basics of booking.
The good news is that as long as you’re willing to put in some work and familiarize yourself with local music groups, then organizing an outdoor music event is something that anyone can do. However, as with any project, you’re better off working as a team rather than trying to take on something all alone.
Take a look at some of the best tips for planning your outdoor music festival and setting yourself up for success.
Create a List Of What You Need
First thing is first: you’ll need to create a list of everything you’ll need to have in order to make it happen. For example, do you have speakers? Speakers are a staple in a festival so that you can ensure people can hear the music. You also need to provide outhouses, and things for people to eat and drink.
If you’re not sure where to begin when creating your list, it’s a good idea to reach out to a mentor to help you get started. If you’ve never organized an event before, there may be things that you forget to include, which could make a big difference on the day of your event. Don’t be afraid to reach out to people who have more experience than you.
Create a Budget
Unfortunately, organizing a music event is not going to be cheap. You’ll need to consider the costs before you get started. A budget should include everything from how much your artists will cost to whether the venue you’re looking at is within your price range.
You may want to consider choosing someone from your team entirely dedicated to the finances and budgeting portion of the festival.
It’s easy to get overwhelmed when it comes to finances. Therefore, if someone is dedicated to finances alone without having to worry about things like artist contracts or venue negotiations, their job will be that much easier.
Choose The Right Venue
Ideally, you should have a venue that can hold the right amount of people that you’re looking to host. The last thing you want to do is find yourself with an overcrowded festival. Not only could you receive fines, but it could be an unsafe environment for your artists and guests.
It’s also important to remember that an outdoor music festival is considerably noisy. You want to rule out the possibility of noise complaints from people living nearby.
Take all of these things into consideration when organizing your festival and you should create a memorable event.